Takes Money to Save Money. True?

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Where can you save money without spending money? How about reviewing your Financial Procedure Development manual?

What? You don’t know what a ‘Financial Procedure Development manual is? It is fancy language basically relating to the reviewing, discovering, creating and implementing procedures for efficiency time in your business, with the result of measurable profit. Time efficiency = Cost effective.

It isn’t hard to do. Here is some easy basic step you could take.

Bookkeeping

Start small, maybe with your AP, those expense items. Follow the current system;

  • Create the expense, such as determining you need to place an order for items needed to run your business. Are you getting the best value and quality?
  • Receiving the items, verifying what you order/purchased is correct.
  • Receive/pay for the purchase. Are you paying the correct pricing quoted?

Being overcharged is very commonly found when doing process review. Moving to something as simple as assigning one employee to handle or oversee the incurring of expenses is one of the easiest initial processes you can implement. Implementing and developing the procedures, will evolve within the task management.

Payroll

Let’s move on to your payroll process.

  • Obtain timecards prior to processing deadline. How do the employees track their time? Is someone ‘hunting’ down timecards at the 11th
  • Review and approve and process paychecks. Corrections needed for details of PTO or holiday pay and all the other variables that payroll consists of? How is the data entering your bookkeeping software? Do you have garnishments to manage?
  • Manage the tax requirements. When do you submit the payment? Do you need to send a report with the payment?

Something to consider, what is your cost to process payroll, software fee, wages of payroll manager or possibly yourself-is this what you got into business to do? Create your new procedure around TSheets, a time tracking system, with options for every situation, even location tracking. Bonus, it syncs with Gusto, a simple payroll processing software – think Circus character icons to represent the steps to take. Huge time and cost savers, as they both in come with plans starting as low as $25 per month not to mention the savings in wages for the employee who handles this task!  Bonus-more savings-no more manually entering the financial details in your bookkeeping software, if you use QuickBooks, the syncing is like best friends finishing each other’s sentence! It can be that simple and save hours off of your wage expenses to cover the small software costs.

Seal the Cracks

All seem very basic and simple steps, right? You could easily create a manual to follow when needing new procedures. Often, we presume there are procedures in place and being followed. Conversely, when actions are intentional to review processes, this discovery phase is eye-opening. This is where we find cracks in the system, leaking profit from the company.  The wages incurred to correct the errors are many times ‘presumed’ minimal, or ‘’just a part of doing business”.

Final step, require all employees to follow the newly developed procedure. This can be an evolving procedure, room for improvement is great. Nevertheless, review and changes should occur only after discussion and determination that the change will enhance, not dismantle, the procedure and purpose in which it was developed.

Today is the best day to start making change happen. What if you use these simple steps for all areas of your business? Do you or your employee have time to be involved in the discovery phase? If you need assistance beyond the basics, or a project manager of the discovery phase, guidance on how this could help your company, contact an expert. OrganizerForU has guided, assisted and managed many companies, resulting in measurable increased profits. Contact us, we are ready to help you too!

 

Tammy Stifel
OrganizerForU
Bookkeeping | New Businesses | Quickbooks
p. 515.988.7532
e. tammy@organizerforu.com

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A little more about us:
We guide, assist and manage your bookkeeping operations, customizing our service to fit within your needs, budget and timeframe.

Services include:

Providing daily, weekly, monthly or occasional BOOKKEEPING SERVICES. We assist to the degree that meets your needs and your budget. We provide you with a clear picture of your finances.

  • Handling A/P and A/R entries, monthly financial reports, yearly audit assistance, state banking regulation audits, payroll processing, sales tax filing, and developing and implementing work-flow systems to ensure documentation requirements are accurate and complete.
  • Creating the foundation for a cost-effective accounting system for NEW BUSINESSES, and those working to get more established, then providing customized, agreed-upon bookkeeping services contracting with clients for a clear understanding of the services to be provided.
  • SCRUTINIZING existing financials to determine more timely, accurate and EFFICIENT bookkeeping options.
  • Training of bookkeeping personnel in QUICKBOOKS as a Certified ProAdvisor.
    Examining financials to provide DECISION-MAKING INFORMATION regarding financial department personnel needs, resources and timing for product and service expansion, financial strategies for real estate or asset purchases, etc.
    MANAGING your books in a way that allows YOU to do what YOU DO BEST, sell your product or provide your services, while staying as involved in the bookkeeping as needed for proper management of your financials.
    CONSULTING on-call for client financial questions.

OrganizerForU offers a 20- to 30-minute complementary phone consultation. We value your time and we know that time efficiency is cost effective. During our call, we listen as you describe the current financial situation of your business, asking the right questions to determine how our services can meet your needs. We take time to briefly explain how our services are provided, to ensure we are a good fit for your needs and situation.

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